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Pricing That Scales With Your Spend,
Not Your Headcount
Move beyond traditional seat-based models. With ExpenseOnDemand, you pay based on financial activity and value delivered, ensuring a fair, scalable approach that grows with your organisation — without wasted licences or unused features.
annual contract)
- Customisable ERP integrations & HRIS integrations (NetSuite, MS Dynamics, Sage Intacct),
- Leave Management
- AP Automation
- Customisable ERP integrations & HRIS integrations (NetSuite, MS Dynamics, Sage Intacct),
- Leave Management
- AP Automation
Paid add-ons available for all plans
Need further support?
Premium Support
Boost & Launch
Compare Features
Take a look at the full list of features available in our packages.
Analysis Group Function
Cost Centre Group Functions
Credit Card Group Functions
Expense Category / Code Management Group Functions:
Report Writer & Integration Group Functions:
Mileage Capture & Compliance Group Functions:
Open APIs Group Functions:
Setup Your Organisation Group Functions:
Expense Policy & Compliance Group Functions:
Tax Management Functions:
Additional Add-Ons:
Some of the world's most innovative brands use ExpenseOnDemand to manage their expenses
What we do?
Expense On Demand's app changes the game for expense management. This AI-powered, user-friendly receipt scanner app makes it easy to upload multiple receipts as JPG, PDF, or PNG files, which you can then attach to a single expense item or multiple expense items in the Expense On Demand client dashboard.
Move beyond manual expense tracking and take control of organisational spend.
ExpenseOnDemand reduces time spent on expense processes by up to 95%, replacing manual workflows with real-time, automated financial control.
Eliminate manual data entry and paper receipts with a platform that captures, validates, and governs every transaction
Ensuring accuracy, compliance, and efficiency at every step.
Reduce errors and inconsistencies with intelligent automation and policy enforcement
Ensuring every expense is accurate, compliant, and audit-ready from the moment it’s created.
Gain real-time visibility into spend across your organisation.
Track trends, identify risks, and enforce policies effortlessly — giving finance teams control, clarity, and confidence in every decision.
Why Choose ExpenseOnDemand?
More Than Expense Management — A Spend Control Platform
Expense Policies
Automatically enforce expense policies before spend happens, helping you control company spend, eliminate duplicates, and reduce financial risk.
Flexibility
Access the platform anytime, anywhere with secure cloud-based technology — ensuring continuous visibility, control, and governance across your entire organisation.
AI Analytics
Leverage AI to analyse spend behaviour, detect anomalies, and surface optimisation opportunities, enabling smarter financial decisions at scale.
Expense Workflows
Implement approval structures that mirror your organisation, with intelligent, dynamic workflows that accelerate decision-making without compromising governance.
Frequently Asked Questions
Pricing FAQs
Find quick answers or contact our support team
What does "per user, per month" mean?
You only pay for users who are active on the platform each month.
You can add unlimited users or profiles, but charges apply only to those who are actively submitting or managing spend — ensuring cost efficiency and alignment with actual usage.
Can I cancel my ExpenseOnDemand plan at any time?
Your commitment depends on your contract type.
Most customers begin with a hands-on onboarding experience, where we configure the platform and allow you to test it using real expenses. This helps you quickly determine if ExpenseOnDemand is the right fit — often within the first few days.
Many organisations choose a minimum one-year agreement to benefit from discounted pricing and long-term value.
If your needs change, our team will work with you to address any concerns. If a contract is ended early, the remaining balance for the agreed term would still apply.
Can I add more functions to the Essential Plan?
Yes. You can add additional features at any time.
Any new functionality can be tested before full adoption, allowing you to expand your platform based on your needs — ensuring you only invest in what delivers value.
Can somebody who occasionally claims expenses use ExpenseOnDemand?
Yes. ExpenseOnDemand is designed to support teams with varying levels of activity.
For smaller organisations, all users can be enabled with full access, providing simplicity and predictable billing.
For larger organisations, our Active User Pricing Model ensures you are only charged for users who actively submit expenses — keeping costs aligned with real usage.
We also work with you to define a structure that balances flexibility, fairness, and cost control.
Do you get a free trial for each pricing tier?
Yes. ExpenseOnDemand offers a 15-day free trial for any pricing tier.
You can also trial additional features after your initial setup, allowing you to fully explore the platform before making any commitment.
This ensures complete transparency and confidence in how the platform supports your financial processes.
How easy is the product to install / setup?
Getting started with ExpenseOnDemand is fast and straightforward, with a focus on rapid time to value.
1. Guided Configuration
Our team sets up your account based on your structure, policies, and workflows
Users, approval processes, and integrations are configured quickly and efficiently
2. Real-World Testing
You can test the platform using real transactions
This ensures everything works as expected before full rollout
3. Fast Adoption
Most organisations are operational within a day
The platform is intuitive, reducing the need for extensive training
From day one, you have a fully functional spend control environment, with ongoing support to ensure continuous optimisation as your needs evolve.
Join leading companies and transform your employee expense management today
The future is here. Want to see it in action?