There’s A Better Way To Tackle Expense Management
- No paper, no lost receipts
- Process claims in minutes
- Control spend. Save money
- Automate enforcement of expense policy
- Simplified expense reporting
Our Uniqueness
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Accounting Tools
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Why Choose An Expense Management System?
Cost Tracking
Tricky expense tasks can be made simple with a smooth and powerful application. With our people-first UI, the entire team can navigate much faster around your expense process.
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Record and reimburse claims with zero errors
Automation & Digitalisation is quick and simple. Select your expense category, and the date and enter the amount which is on the receipt. There is no messing about; it is quick, simple and easy with no errors.
Get started in a few easy steps
Here are the steps:
- Sign up for a free account.
- Add your employees.
- Set up your expense policies.
- Start tracking expenses.
Benefits of using ExpenseOnDemand:
- Save time and money by automating your expense management process.
- Eliminate the hassle of manual expense processing.
- Get reimbursed faster with automated approvals.
- Get peace of mind knowing that your expenses are tracked and compliant.
- Better visualisation, no need to create an expense report per employee.
Sign up for a free account today and see how ExpenseOnDemand can help you save time and money on your expense management.
Connect your accounting software
Manual processing of information can be tiring. ExpenseOnDemand seamlessly integrates with accounting software such as Xero, Sage, Quickbooks and Tally to synchronise your expense data with the rest of your accounting information.
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Pay per module
Instead of subscribing to fixed-cost monthly solutions, subscribe to the features you need at any time at a fraction of the cost. Without long-term commitment, you can easily enable and disable these features.
Flexibility is in your control now.
Effortless data visualisation
In an instant, you can begin to visualise your expense data. We work hard to get you the information you need to make better, faster and more effective business decisions daily.
You'll be able to visualise all the following: expenses pending approval, mileage information, audit trails and much more.
Simple to use
Like us, you may agree that too much complexly designed software exists. ExpenseOnDemand is different. It's designed for everyday use, with simple navigation, and quick access functions to keep you and your team working and moving efficiently across the day.
With us, the process doesn't only sound fun, and it becomes easy and enjoyable. You deserve to win the day.
No more paper
ExpenseOnDemand provides a simple solution that doesn't require an employee to submit a manual expense report at the end of the month; it's all digital and simple to visualise, making expense tracking extremely efficient.
Book a demo, and we'll show you just how easy it is to use our online expense tracking tool and how you can get started in a few simple steps.
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A Few Things We're Pretty Good At, And Our Customers Love Us For It
Expense Automation
Businesses save time, money and resources by using expense management software to automate their expenses. ExpenseOnDemand makes scanning, managing, tracking, and controlling business expenses easy.
Controlling Employee Business Expenses
Take better control of outgoing cash by allocating spending limits to business categories. Have better control over business finances with no overspending.
Book A DemoSpotting Duplicate Expenses Incurred
Notice double entries during your expense reporting? Our expense management software automatically detects duplicate expense entries and requests validation before payment is allowed.
Book A DemoMileage Tracking
Wake up from the nightmare of estimated mileage claims. Intelligent integrations with Google Maps provide accurate mileage data from point A to point B, simplifying mileage expense tracking. Save costs and admin time recouping overpaid travel expenses during the expense management process.
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Allocate Client Expenses To Projects or Clients
Build better relationships with your clients by being transparent with project expense reports. Items within a claim can be allocated to a specific project or client to be recharged if appropriate.
Expenses Made Faster
Each stage of the process is streamlined to prevent delays and bottlenecks. Photos of receipts are attached, and spending limits are applied as the claim is created. Approvers take seconds to check and approve expense claims before forwarding them to the finance team for payment.
Workflows That Work For You
Build workflows that can help do mundane tasks automatically. Approved expenses by managers are pushed to the approval flow, where the finance team can reimburse the approved employee expenses.
Company Vehicles and Duty of Care
Honour and adhere to your organisation's duty of care policies for vehicle drivers. For compliance, use our guide to get the correct information your business needs from your drivers during the expense management process.
Manage Multiple Business Entities
Simplify cost tracking with a single dashboard for multiple business entities. If required, one finance department can manage expenses across multiple businesses from a single account with the ExpenseOnDemand expense tracking app.
Book A DemoGet The Latest Software Updates
ExpenseOnDemand is a cloud-based expense software. Being in the cloud means that our expense management tool and your dashboards are accessible from anywhere in the world, anytime. System updates and new features are delivered automatically, helping to provide the best user experience possible for your business.
Book A DemoPolicies That Guide Expense Claims
Improve the quality of your business expense claims by setting expense policies. Expense policies guide your team on items for which they can raise an expense claim.
There's no need for an awkward conversation about why certain employee expenses were made once a policy has been implemented. This works automatically once applied to your categories.
Get Started With Digital Expense Management
Book a demo and see for yourself how easy expense management can be with ExpenseOnDemand. No credit card is required.
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Frequently Asked Questions
Why is expense management important?
Expense management is a process for organising and managing company expenses.
- Increased profitability: A company's profitability can be increased by tracking and controlling expenses to identify and eliminate areas for cost reduction.
- Compliance and regulations: Business expenses are subject to government regulations, so businesses must track and report them to comply with these regulations. A sound expense management system helps businesses comply with these guidelines.
- Improved cash flow: It is possible for businesses to manage their cash flow and avoid unexpected shortfalls by having a clear understanding of their expenses.
- Reduced fraud: It is possible to reduce fraud and theft by implementing a tracking and approving expenses system.
- Better decision making: Better resource allocation decisions require accurate and timely expense data.
These are a few examples of the importance of expense management. If you haven't incorporated an expense process yet in your company, start with ExpenseOnDemand, we'll guide you along the way to more intelligent, faster and better financial decisions.
Is it difficult to transition from an old-fashioned expense process?
At ExpenseOnDemand, we like to keep things simple. While considering the transition from a manual and paper-based expense reporting process, you should learn how simple it is to use the platform.
- Enter your name & email
- Use the OTP sent to you to verify your email
- Set your password
- Enter your Organisation name.
- Invite three of your colleagues, so that the 30-day free trial is meaningful.
- it takes 30 seconds to setup your 30-day free trial.
Do I need to download any software for the solution to work?
ExpenseOnDemand is a cloud-based expense management software. To add further efficiency to the expense process, you and your colleagues can download our mobile app, allowing you to submit expenses on the go.
iOS download | Android download.
Does ExpenseOnDemand connect to accounting tools?
Absolutely. ExpenseOnDemand integrates with popular accounting tools such as Xero, Quickbooks, Tally and Sage. See all integrations.
Is there an expense tracking app available?
Yes, our expense solution is available across iOS and Android if you're looking to use it on mobile and available using your web browser too.
Do I still need to keep paper record of expense receipts?
No, you do not. ExpenseOnDemand allows you and your colleagues to scan and upload expense receipts straight to the platform, providing a safe and justified copy is available when reviewing expenses.
This helps with a clutter-free process and a cleaner and greener environment too.
How much time does an expense mangement software save me?
You could save up to 10 hours per employee monthly by simply changing from traditional expense management to a digital system.
Can I allocate different permissions to my team?
As the primary account holder on the platform, you can set different permissions for each team member. This gives them all limited control over the tool based on what you allow them to do.
For example, an approver has the ability to say 'yes' or 'no' to expenses., whilst an employee only has the ability to scan and submit expenses.
ExpenseOnDemand offers a lot more control per user. Book a demo to discuss your requirements with our team - we'd love to show you around.
Can I set what expenses employees can and cannot claim?
Yes, you can. An expense policy is a document that states what an employee can and cannot claim. For example, you may not want employees to claim and be reimbursed for entertainment-based spending. An expense policy will limit this claim from happening if an employee tries to submit it.
To learn more about expense policies, visit our complete guide.
Can I create expense reports to visualise company spending?
Using ExpenseOnDemand, expense reports are simple. Whilst your team submit their expenses using our expense management software, you'll be able to get a dashboard view of where company money is being spent.
Expense reporting has never been easier with ExpenseOnDemand, book a demo with our team, and we'll show you simple it really expense reports are.
Previously, you may be used to manually gathering expense reports from your team, scanning them into your system and then allocating them to a spreadsheet. We provide you with a better way to manage this. We can save your finance team time, and they no longer need to submit an expense report at the end of the month.
