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OCR Accounts Payable That Works for You – Accuracy Without the Admin

OCR (Optical Character Recognition)technology helps small and mid-sized businesses break free from the slog of manual data entry and stay on top of invoices and expenses. Scanned documents become usable data in seconds, and this information gets fed straight into your accounts payable system. With fewer errors and less admin, your finance team will love it!

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See OCR accounts payable in action

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See OCR accounts payable in action

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Tried. Tested. Trusted. 15,000 companies and counting.

What exactly is OCR accounts payable?

OCR invoice processing uses optical character recognition to extract data from scanned documents or PDFs, including invoices and receipts. It reduces the need for manual data entry and helps your accounts payable team whizz through the entire accounts payable process.

Cuts out manual data entry

Flags duplicate payments early

Speeds up invoice approvals

Improves accuracy and reporting

How accounts payable automation puts you on the fast track to better business results

Manual accounts payable processes are slow, error-prone, and resource-intensive. AP automation software transforms these inefficiencies into streamlined workflows, helping businesses operate with greater speed, accuracy, and control

Process invoices 80% faster: Capture, validate, and approve invoices automatically, eliminating manual data entry.

Gain real-time visibility into cash flow, payments, and approvals: Track spending, monitor liabilities, and optimise financial planning with up-to-the-minute reporting and analytics.

Why traditional + legacy processing systems cost you

Sticking with outdated accounts payable workflows doesn’t just slow you down; it actively costs your business money. Manual AP processes introduce errors, inefficiencies, and compliance risks that impact your bottom line.

Hidden costs from errors, late payments, and inefficiencies: Manual data entry mistakes can lead to duplicate payments, missed deadlines, and costly penalties.

Time-consuming manual data entry that delays approvals: Track spending, monitor liabilities, and optimise financial planning with up-to-the-minute reporting and analytics.

Reduce manual errors across your AP process

Manual entry slows teams and causes errors. Our OCR software, receipt scanner, and mileage tracker automate data capture, speeding up approvals and improving accuracy, control, and visibility.

Fewer delays: no more chasing corrections

Better reporting: reliable data from every claim

More time: focus shifts from admin to insight

Speed up invoice processing from start to finish

OCR invoice processing extracts data in seconds, automating entry from scans and PDFs. It speeds up approvals, reduces errors, and makes your AP workflow faster and more reliable.

Faster capture: data pulled instantly from invoices

Shorter cycles: delays removed at each stage

Early payment: no bottlenecks holding things up

See OCR accounts payable in action

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Businesses love our OCR invoice processing

"Great onboarding support and freedom to pick and choose functions"

Verified User

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C.

"Amazing app - so easy to use and saves us so much time"

Verified User

"Great support, flexible functionality, quick customisation"

Andrew Y.

"EOD is very user friendly and easy to learn the claiming process."

Verified User

"Great onboarding support and freedom to pick and choose functions"

Verified User

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C.

"Amazing app - so easy to use and saves us so much time"

Verified User

"Great support, flexible functionality, quick customisation"

Andrew Y.

"EOD is very user friendly and easy to learn the claiming process."

Verified User

Your accounts payable is about to get a whole lot easier

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Make accounts payable a competitive advantage

Your accounts payable (AP) process shouldn’t just be a back-office function – it should be a strategic advantage. With the right automation, your business can unlock efficiency, reduce costs, and build stronger financial control.

Improve supplier relationships with faster, more accurate payments that strengthen trust and prevent late fees.

Optimise cash flow management by gaining real-time insights into outstanding liabilities and future payment schedules.

Efficiency-boosting benefits

Automating your accounts payable workflow doesn’t just save time. It transforms the way your business operates. By eliminating inefficiencies, your finance team can focus on higher-value work instead of tedious admin tasks.

Reduce invoice processing times by up to 80% with AI-powered automation and smart workflows.

Minimise costly errors by eliminating manual data entry and ensuring accurate, automated matching.

Increase financial visibility with real-time dashboards that provide instant insights into payment status, approvals, and cash flow.

Give your finance team more control

OCR AP software cuts admin, boosts visibility, and streamlines approvals—so your finance team spends less time chasing updates and more time driving smarter, faster, and more confident financial decisions.

More visibility: track every step in one place

Easier audits: complete records across AP and expenses

Smarter decisions: better data informs every action

Stop paying invoices twice

Automated invoice processing flags duplicates in real time, reducing errors, rework, and payment issues. This ensures smoother AP workflows, maintains consistency across systems, protects supplier relationships, saves time on corrections, and improves overall financial accuracy and efficiency.

Fewer errors: duplicates flagged early

More confidence: payments match what’s owed

Less rework: no more chasing refunds

Check out what our customers are saying.

Discover why our customers love ExpenseOnDemand! From streamlined receipt scanning to efficient reimbursement processes, see how we're revolutionising the way businesses handle their finances.

OCR accounts payable with ExpenseOnDemand

Designed for employees, finance teams, and CFOs alike.
OCR accounts payable? We know what it takes.

Employees

Efficient. Convenient. Accurate.

Say goodbye to mind-numbing manual tasks—automate to elevate.

Finance Teams

Empowered. Transparent. Integrated.

This is what good financial planning looks like.

Leadership

Smart. Strategic. Cost-saving.

Easy-to-digest analytics keep your financial health in tip-top condition.

FAQs: OCR accounts payable

What is OCR in accounts payable?

OCR (Optical Character Recognition)converts printed or scanned documents, like invoices, into structured data. In accounts payable, it’s used to pull invoice data automatically, eliminating the need for manual entry and improving data extraction accuracy.

Will this work with different invoice formats?

Yes. OCR software can process data from PDFs, scanned documents, or paper invoices. It standardises invoice data so everything flows into your accounts payable system without some poor soul having to input it manually.

Does OCR accounts payable help reduce duplicate payments?

It does, indeed. By comparing extracted data against existing records, OCR accounts payable allows your system to flag duplicate invoice entries before they reach payment approval.

Can't find what you need? Check out our FAQs section or contact us to book a free demo!

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