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AP Invoice Scanning Software. Because Your Finance Team Has Enough On Their Plate

Invoice capture doesn’t have to be tedious… but it so often is! That’s exactly why we designed our ExpenseOnDemand AP invoice scanning software.
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Use it to digitise incoming invoices, eliminate manual data entry, and feed accurate information directly into your accounts payable workflow. It’s perfect for finance teams who want to reduce admin and stay in control.

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a person using the expense on demand app

See our AI-powered automation in action

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See our AI-powered automation in action

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Tried. Tested. Trusted. 15,000 companies and counting.

What exactly is AP invoice scanning software?

AP invoice scanning software uses OCR (Optical Character Recognition) to extract key details from paper invoices or digital invoices. The captured data is passed straight into your accounts payable process, where it can be reviewed, approved, and processed faster than ever before.

Turn paper into searchable digital files

Remove bottlenecks from invoice capture

Cut manual entry and rework

Feed extracted data directly into your system

From inbox to invoice data – no typing required

Our ExpenseOnDemand software scans invoices and converts them into structured, usable data in seconds. The system automatically extracts details like invoice number, supplier name, and totals, so your team can skip the spreadsheet work and focus on reviewing. We also have a very similar solution for your expense receipts.

OCR accuracy: Capture invoice details with precision

Data flow: Send the extracted information into your workflow

Time savings: Reduce interruptions and avoid rekeying

Accurate invoice capture across every format

Our automated invoice scanning software recognises a wide range of invoice formats, including typed, scanned, or emailed. Built-in pattern recognition improves over time, meaning fewer manual corrections with every batch. Finance teams can stop firefighting formatting issues and start working with data they can trust.

Wide input range: Scan PDFs, paper, or image files

Vendor recognition: Adapt to different invoice templates

Fewer edits: Trust what comes through the system

From inbox to invoice data – no typing required

Our ExpenseOnDemand software scans invoices and converts them into structured, usable data in seconds. The system automatically extracts details like invoice number, supplier name, and totals, so your team can skip the spreadsheet work and focus on reviewing. We also have a very similar solution for your expense receipts.

OCR accuracy: Capture invoice details with precision

Data flow: Send the extracted information into your workflow

Time savings: Reduce interruptions and avoid rekeying

Accurate invoice capture across every format

Our automated invoice scanning software recognises a wide range of invoice formats, including typed, scanned, or emailed. Built-in pattern recognition improves over time, meaning fewer manual corrections with every batch. Finance teams can stop firefighting formatting issues and start working with data they can trust.

Wide input range: Scan PDFs, paper, or image files

Vendor recognition: Adapt to different invoice templates

Fewer edits: Trust what comes through the system

See our AP invoice scanning software in action

00:00

Businesses love our AP invoice scanning software

"Great onboarding support and freedom to pick and choose functions"

Verified User

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C.

"Amazing app - so easy to use and saves us so much time"

Verified User

"Great support, flexible functionality, quick customisation"

Andrew Y.

"EOD is very user friendly and easy to learn the claiming process."

Verified User

"Great onboarding support and freedom to pick and choose functions"

Verified User

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C.

"Amazing app - so easy to use and saves us so much time"

Verified User

"Great support, flexible functionality, quick customisation"

Andrew Y.

"EOD is very user friendly and easy to learn the claiming process."

Verified User

Your invoice processing is about to get a whole lot easier.

Did someone say “AP invoice scanning software”?
You asked, we listened. Find out what it looks like. Book a free demo now.

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Intelligent tools for fast, accurate data capture

With our ExpenseOnDemand software, scanned invoices don’t just sit in a shared inbox; they’re automatically routed based on rules you set. Whether it’s supplier-specific routing, spend thresholds, or approval responsibility, the system moves the right data to the right people. Finance doesn’t need to chase updates or guess where things stand. Your workflow keeps moving, even when your team is focused elsewhere.

Routing: Push scanned invoices to assigned reviewers

Focus: Highlight only what’s needed for action

Visibility: Stay informed without micromanaging

Stay compliant, audit-ready, and in control

Compliance often gets left until year-end, but with ExpenseOnDemand, audit trails build themselves. Each scanned invoice is logged from first capture to final approval, creating a complete record of every step taken. If your finance lead needs a payment trail or your auditor wants proof of approval, you’ll find them clearly documented and safely stored.

Log history: Track who approved what, and when

Central records: Store files securely in one location

Quick lookup: Find what you need without delay

Intelligent tools for fast, accurate data capture

With our ExpenseOnDemand software, scanned invoices don’t just sit in a shared inbox; they’re automatically routed based on rules you set. Whether it’s supplier-specific routing, spend thresholds, or approval responsibility, the system moves the right data to the right people. Finance doesn’t need to chase updates or guess where things stand. Your workflow keeps moving, even when your team is focused elsewhere.

Routing: Push scanned invoices to assigned reviewers

Focus: Highlight only what’s needed for action

Visibility: Stay informed without micromanaging

Stay compliant, audit-ready, and in control

Compliance often gets left until year-end, but with ExpenseOnDemand, audit trails build themselves. Each scanned invoice is logged from first capture to final approval, creating a complete record of every step taken. If your finance lead needs a payment trail or your auditor wants proof of approval, you’ll find them clearly documented and safely stored.

Log history: Track who approved what, and when

Central records: Store files securely in one location

Quick lookup: Find what you need without delay

Check out what our customers are saying.

Discover why our customers love ExpenseOnDemand! From streamlined receipt scanning to efficient reimbursement processes, see how we're revolutionising the way businesses handle their finances.

AP invoice scanning with ExpenseOnDemand

Designed for employees, finance teams, and CFOs alike.
AP invoice scanning software? We know what it takes.

Employees

Efficient. Convenient. Accurate.

Say goodbye to mind-numbing manual tasks—automate to elevate.

Finance Teams

Empowered. Transparent. Integrated.

This is what good financial planning looks like.

Leadership

Smart. Strategic. Cost-saving.

Easy-to-digest analytics keep your financial health in tip-top condition.

FAQs: AP Invoice Scanning Software

What does AP invoice scanning software do?

It scans invoices using OCR, extracts the key data, and sends it into your approval process. That means fewer delays and fewer manual tasks.

Does AP invoice scanning software support different invoice formats?

Yes. Whether invoices are scanned, emailed, or printed, the software captures and processes them with minimal configuration.

How accurate is the data capture from AP invoice scanning software?

The software captures most fields correctly on the first go. Over time, it learns from your invoice data capture and improves its recognition patterns, ensuring accurate data capture

Is manual checking still needed when using AP invoice scanning software?

Only for exceptions. The majority of invoices are processed without edits, and flagged fields are easy to review.

Can AP invoice scanning software integrate with my accounting system?

Yes. ExpenseOnDemand works with major platforms. Our automated invoice capture software allows data to flow directly into your finance environment.

Can't find what you need? Check out our FAQs section or contact us to book a free demo!

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