What types of credit cards does ExpenseOnDemand support?

ExpenseOnDemand is designed to support common business and corporate credit cards, including cards such as Mastercard, Visa and American Express.

How does ExpenseOnDemand handle training and support during setup?

ExpenseOnDemand provides onboarding support, training resources, quick-start materials and dedicated assistance to help finance teams and employees connect business cards and manage card spend.

Can ExpenseOnDemand integrate with accounting tools?

Yes. ExpenseOnDemand integrates with accounting platforms including Xero, QuickBooks and Sage, helping card expenses flow into finance systems with less duplicate entry.

Does ExpenseOnDemand support travel-related expenses?

Yes. The software supports travel-related card expenses such as flights, hotels, meals and ground transport, with company policy rules applied for compliance.

How does the software help track and categorise card payments?

Once cards are linked, ExpenseOnDemand imports transactions and categorises purchases using predefined or custom rules, giving finance teams visibility by department, project or client.

Introducing Grade-Based Expense Management

Ideal for organizations with hierarchical structures, a grade-based expense policy allows business to define different expense policies, spending limits, categories, and approval routes based on an employee’s grade, band, role, or seniority level.

Once configured, these rules are automatically enforced across the platform.

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How Grade-Based Expenses Work:

Instead of having one singular expense policy for everyone, ExpenseOnDemand allows you to create policies that apply to individuals built upon circumstances like:

Job Role

Seniority Level

Department

Cost Centre

Country or Entity

Business Unit

Expense Type Category	Role Graduate Grade 1	Role Manager Grade 5	Role Director Grade 10
Hotel	£120per night	£180per night	£300per night
Meals	£25per day	£50per day	£100per day
Taxi	Restricted	Allowed	Allowed
Business Class Flights	No	No	Yes
Client Entertainment	£50per person	£100per person	£250per person

ExpenseOnDemand Platform Insight: The Grade-Based Process

Step 1: Assign Employee Grades

Each employee is assigned a grade or band within the system, such as:

Band A – Executive Team

Band B – Senior Management

Band C – Management

Band D – Staff

Step 2: Grade-Specific Expense Policies

Your grade-based limits and approvals can now be configured and applied automatically across the organization, covering:

Daily meal limits and hotel limits

Mileage rules and entertainment thresholds

Corporate card permissions, receipt requirements and per diem allowances

Step 3: Automate Policy Enforcement

Once your grades are set, when an employee enters an expense:

Within policy - the claim automatically progresses through the workflow.

Outside policy - a warning is displayed immediately to the finance team, a justification is required, and escalation is triggered if necessary.

In both cases, an audit trail is recorded, manual checks by finance teams are reduced, and policy compliance is enforced.

Struggling to Enforce Different Spending Entitlements? ExpenseOnDemand Has the Solution

Book a Demo

The Business Impact of Our Expense Fraud Detection Software

Reduce duplicate and fraudulent claims to near zero

Eliminate manual auditing effort

Strengthen compliance across all teams

Protect budgets and improve financial accuracy

Prevent fraud at scale with purpose-built technology

Minimise risks and losses as your organisation grows

Automate checks across all users and entities

Maintain consistent policy enforcement

Centralise expense visibility across regions and teams

Trusted by

+15000 Companies

Businesses Love Our Software

Global finance leaders turn to ExpenseOnDemand for revolutionary employee expense management, streamlining reconciliation, and total expense transparency. See what our customers love.

From the onboarding to testing, the process was very seamless. This made our negotiation and closing the deal very easy and straight forward. - Finance Manager

Finance Manager

Real Estate

5.0

With ExpenseOnDemand, we have effortlessly automated expense reporting and this gives us real-time expense visibility. The platform has also helped us reduce fraud and human errors, and also speed up expense reimbursement.

Engineer

Telecommunications

5.0

Platform is easy to use and requires minimal maintenance. The team at EOD always kept and open communication despite the timezone difference.

IT Manager

Healthcare and Biotech

5.0

Very straightforward system to implement, in our instance supporting 120 users. Super easy to use and the AI scanning function of receipts is simply awesome!

Head of Operations

<50M USD

5.0

From the onboarding to testing, the process was very seamless. This made our negotiation and closing the deal very easy and straight forward. - Finance Manager

Finance Manager

Real Estate

5.0

With ExpenseOnDemand, we have effortlessly automated expense reporting and this gives us real-time expense visibility. The platform has also helped us reduce fraud and human errors, and also speed up expense reimbursement.

Engineer

Telecommunications

5.0

Platform is easy to use and requires minimal maintenance. The team at EOD always kept and open communication despite the timezone difference.

IT Manager

Healthcare and Biotech

5.0

Very straightforward system to implement, in our instance supporting 120 users. Super easy to use and the AI scanning function of receipts is simply awesome!

Head of Operations

<50M USD

5.0

Excellent product, small app price with big app functionality.

Director of Finance

Manufacturing

5.0

It has very good reposting features, smart scan and Accounting Integration.

IT Manager

IT Services

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Great, smooth experience from trial through to deployment.

Director

IT Services

5.0

Excellent product, small app price with big app functionality.

Director of Finance

Manufacturing

5.0

It has very good reposting features, smart scan and Accounting Integration.

IT Manager

IT Services

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Great, smooth experience from trial through to deployment.

Director

IT Services

5.0

Very helpful support team, great product, cost effective for any type of organisation as you will only be paying for the futures you are using.

Customer Relationship Manager

Real Estate

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Super fast team member setup / onboarding, loads of control / transparency. Asking a team member to pickup something for the office has never been easier.

Manager of IT Services

IT Services

5.0

ExpenseOnDemand is a great tool for managing our expenses. The onboarding was very quick and simple, the configuration was easy to do, and the team have had no trouble in claiming expenses.

Finance Analyst

Energy and Utilities

5.0

Very helpful support team, great product, cost effective for any type of organisation as you will only be paying for the futures you are using.

Customer Relationship Manager

Real Estate

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Super fast team member setup / onboarding, loads of control / transparency. Asking a team member to pickup something for the office has never been easier.

Manager of IT Services

IT Services

5.0

ExpenseOnDemand is a great tool for managing our expenses. The onboarding was very quick and simple, the configuration was easy to do, and the team have had no trouble in claiming expenses.

Finance Analyst

Energy and Utilities

5.0

Why Customers Love Our Grade-Based Expense Management

ExpenseOnDemand is a one-stop expense management solution that makes financial organisation easier for employees, finance teams, and CFOs alike.

For Finance

• Eliminates manual policy checking.

• Improves audit compliance.

• Reduces policy breaches.

• Simplifies governance.

For Employees

• Clear visibility of permitted spend.

• Fewer rejected claims.

• Faster reimbursement.

For Auditors

• Consistent enforcement.

• Complete audit trail.

• Evidence of policy control.

Frequently Asked Questions

FAQs

Find quick answers or contact our support team

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What is Grade-Based Expense Policy?

A grade-based expense policy sets different spending limits and rules according to an employee’s job level or seniority. Senior employees may receive higher allowances for travel, hotels, meals, or client entertainment. Junior employees usually have lower limits and may need more approvals before spending. The policy helps control costs while recognising that different roles have different business needs. It should be clear, fair, and consistently applied across the organisation.

Who is Grade-Based Expense Policy Best For?

A grade-based expense policy is best for medium and large organisations with clear employee levels or seniority bands. It suits companies where senior leaders, managers, and junior employees have different travel or hospitality needs. It can also work well for multinational businesses that need consistent rules across departments. However, it may be less suitable for small companies with flat structures.

Introducing Grade-Based Expense Management

Award winning & trusted by

How Grade-Based Expenses Work:

Job Role

Seniority Level

Department

Cost Centre

Country or Entity

Business Unit

An example of grade-based expense policy in action.

ExpenseOnDemand Platform Insight: The Grade-Based Process

Step 1: Assign Employee Grades

Step 2: Grade-Specific Expense Policies

Step 3: Automate Policy Enforcement

Struggling to Enforce Different Spending Entitlements? ExpenseOnDemand Has the Solution

The Business Impact of Our Expense Fraud Detection Software

Reduce duplicate and fraudulent claims to near zero

Eliminate manual auditing effort

Strengthen compliance across all teams

Protect budgets and improve financial accuracy

Prevent fraud at scale with purpose-built technology

Minimise risks and losses as your organisation grows

Automate checks across all users and entities

Maintain consistent policy enforcement

Centralise expense visibility across regions and teams

Businesses Love Our Software

Why Customers Love Our Grade-Based Expense Management

For Finance

For Employees

For Auditors

FAQs

What is Grade-Based Expense Policy?

Who is Grade-Based Expense Policy Best For?

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