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The Leading UKSBS - REF
Empower Your Employees with the Ultimate Expense Tracking Innovation
Instantly capture a photo of a receipt, gain full visibility over your institution’s spending, and reduce time spent on expense claims by 95%. ExpenseOnDemand supports all types of organisations, including charities, non-profits, large enterprises, as well as government and non-governmental entities in streamlining staff expense management, allowing you to focus more on strategy and less on paperwork.
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Enhance financial oversight, streamline reimbursements, and foster complete transparency.
Seamless Receipt Upload & AI-Driven Expenses
ExpenseOnDemand simplifies expense management with a user-friendly mobile app and web portal for receipt scanning and expense reporting. AI automatically extracts and populates key data, minimising manual entry and boosting accuracy.
Encrypted Data Storage & Secure Access
Sensitive user data, including bank details, is securely encrypted and stored on Microsoft Azure servers in the UK, ensuring compliance with stringent data security standards.
Microsoft Azure AD SSO Integration
With Single Sign-On (SSO) via Microsoft Azure AD, users can access ExpenseOnDemand using their existing credentials, enhancing both security and convenience.
Scalability for Growing User Needs
The platform easily scales to support up to 1,200 users over a 5.5-year span while maintaining high performance and a seamless user experience.
Oracle-Compatible Data Exports
Expense data can be exported in a format compatible with the Oracle payment system, simplifying reporting and eliminating the need for complex code modifications.
Open API Connectivity
Robust API capabilities allow integration with external systems like SHARP, automating data transfer and streamlining workflows with professional API support.
Customisable Approval Workflows
Tailor approval workflows with multi-level authorisations to ensure expenses are properly reviewed and approved based on your specific requirements.
Flexible Billing for Active Users
A cost-effective billing structure adapts to active user counts, with a fixed monthly fee for up to 1,300 users over 66 months. Total cost: ÂŁ150,150(Excl. VAT), including 24/7 support and complimentary implementation.
Ready to transform your employee expenses?
Why Choose Our Software?
With 1,200 volunteers incurring expenses over 5.5 years, you need an intuitive system that efficiently transfers expenses to the REF’s support team for approval. Your current solution falls short, prompting a search for a more effective alternative.
ExpenseOnDemand simplifies expense submissions, streamlines approvals, and offers flexible pricing tailored to diverse user needs. Our platform ensures efficiency, alleviates pain points, and delivers the value and results you seek.
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Innovative Technology: Empower organisations with our cutting-edge expense tracker, accessible anytime and anywhere.
Scalable for All Sizes: Our platform effortlessly adapts to your organisation's needs, no matter the size or complexity, ensuring seamless scalability as you grow.
Ironclad Security: We prioritise the security of your financial data, employing the latest safeguards to protect sensitive information.
Expert Human Support: Our dedicated support team is here to assist you with any questions, providing help in multiple languages to ensure seamless communication for all your staff.
How it works?
Get started in less than 2 Minutes
Approve and pay expenses instantly
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Claim
From meals to miles, one streamlined expense reporting platform helps your employees claim all their expenses
AI Powered Receipt Scanner
Our powerful AI receipt capture means you can simply snap a picture of your receipt and upload it to ExpenseOnDemand
Mobile App
Available on iOS and Android, you can easily control all your expense reporting & management anywhere, anytime
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Automatic Credit Card Feed
You can now seamlessly upload your credit card transactions to ExpenseOnDemand through our automated credit card feed, powered by Plaid integration
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Approve
Gain complete spending visibility using a single platform for powerful insights
Policy Compliance
Eliminate duplications and incorrect claims using automated policy enforcement and clearly defined spend and approval policies
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Integrations
Seamlessly integrate with business tools like Xero, QuickBooks, and Sage using our bespoke integrations, and connect other tools via our Open APIs.
Approval Workflows
Whatever your business structure, tailor the approval processes to your specific needs
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Pay
Simplify spending and maximise savings with the help of powerful reports and insights at your fingertips
Analytics
Our dashboards allow you to leverage comprehensive data analytics for insightful expense reporting and informed decision-making
Automation
Automate expense reports, receipt tracking and notifications to enable smarter financial management
Multi-entity
Effortlessly manage expenses across multiple entities and locations, ensuring consistency and accuracy
"Great onboarding support and freedom to pick and choose functions"
Verified User
"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"
Chris C.
"Amazing app - so easy to use and saves us so much time"
Verified User
"Great support, flexible functionality, quick customisation"
Andrew Y.
"EOD is very user friendly and easy to learn the claiming process."
Verified User
"Great onboarding support and freedom to pick and choose functions"
Verified User
"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"
Chris C.
"Amazing app - so easy to use and saves us so much time"
Verified User
"Great support, flexible functionality, quick customisation"
Andrew Y.
"EOD is very user friendly and easy to learn the claiming process."
Verified User
Streamline your employee finances today!
