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The Leading Third Sector Industry
Empower Your Employees with the Ultimate Expense Tracking Innovation
Instantly capture a photo of a receipt, gain full visibility over your institution’s spending, and reduce time spent on expense claims by 95%. ExpenseOnDemand supports charities, non-profits, social enterprises, and other non-governmental organisations in streamlining staff expense management, allowing you to focus more on strategy and less on paperwork.
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Enhance financial oversight, simplify reimbursement processes, and foster transparency across all departments
Effortless
Expense Management
Expense Management
Say goodbye to manual data entry and embrace automated, hassle-free expense tracking. Let ExpenseOnDemand handle the details so your staff can focus on strategy, not paperwork.
Cost Centre and Project-Based Expense Management
Enable tagging and categorisation of expenses by project, department, or cost centre, while tracking budgets and spending in real-time to prevent overspending.
Automated Approval Workflows
Implement tiered approval workflows aligned with your organisational hierarchy to enhance spending oversight. Customise approval paths based on expense amount or category to prevent unauthorised spending.
Volunteer and Staff Reimbursement Management
Streamline and accelerate reimbursement processes for both volunteers and employees, with mobile submissions for seamless tracking. Include mileage tracking for staff and volunteers who travel regularly for work.
Delegate
Effortlessly delegate expense tasks with ExpenseOnDemand, ensuring seamless management regardless of your team's location.
Report builder
Facilitate the creation of detailed reports that meet regulatory and board reporting standards. Offer customisable report formats for presentations to boards, trustees, and external stakeholders.
Expense Policy Enforcement and Fraud Prevention
Automatically enforce expense policies, such as meal or accommodation cost caps, to prevent misuse of funds. Use AI-powered fraud detection to flag potential non-compliant claims for review and ensure adherence to guidelines.
Mileage
Effortlessly calculate mileage with ExpenseOnDemand’s Google Maps integration. Our tool accurately determines the distance between your starting and ending points, ensuring precise reimbursements for teams while saving time and minimising errors in expense reporting.
Ready to transform your employee expenses?
Why Choose Our Software?
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Innovative Technology: Empower Third Sector institutions with our cutting-edge expense tracker, accessible anytime and anywhere.
Scalable for All Sizes: Whether you're a small charity or a large, complex council, our platform scales effortlessly to meet your needs and grows with you.
Ironclad Security: We prioritise the security of your financial data, employing the latest safeguards to protect sensitive information.
Expert Human Support: Our dedicated support team is here to assist you with any questions, providing help in multiple languages to ensure seamless communication for all your staff.
How it works?
Get started in less than 2 Minutes
Approve and pay expenses instantly
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Claim
From meals to miles, one streamlined expense reporting platform helps your employees claim all their expenses
AI Powered Receipt Scanner
Our powerful AI receipt capture means you can simply snap a picture of your receipt and upload it to ExpenseOnDemand
Mobile App
Available on iOS and Android, you can easily control all your expense reporting & management anywhere, anytime
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Automatic Credit Card Feed
You can now seamlessly upload your credit card transactions to ExpenseOnDemand through our automated credit card feed, powered by Plaid integration
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Approve
Gain complete spending visibility using a single platform for powerful insights
Policy Compliance
Eliminate duplications and incorrect claims using automated policy enforcement and clearly defined spend and approval policies
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Integrations
Seamlessly integrate with business tools like Xero, QuickBooks, and Sage using our bespoke integrations, and connect other tools via our Open APIs.
Approval Workflows
Whatever your business structure, tailor the approval processes to your specific needs
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Pay
Simplify spending and maximise savings with the help of powerful reports and insights at your fingertips
Analytics
Our dashboards allow you to leverage comprehensive data analytics for insightful expense reporting and informed decision-making
Automation
Automate expense reports, receipt tracking and notifications to enable smarter financial management
Multi-entity
Effortlessly manage expenses across multiple entities and locations, ensuring consistency and accuracy
"Great onboarding support and freedom to pick and choose functions"
Verified User
"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"
Chris C.
"Amazing app - so easy to use and saves us so much time"
Verified User
"Great support, flexible functionality, quick customisation"
Andrew Y.
"EOD is very user friendly and easy to learn the claiming process."
Verified User
"Great onboarding support and freedom to pick and choose functions"
Verified User
"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"
Chris C.
"Amazing app - so easy to use and saves us so much time"
Verified User
"Great support, flexible functionality, quick customisation"
Andrew Y.
"EOD is very user friendly and easy to learn the claiming process."
Verified User
Streamline your employee finances today!
