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Multi-site production operations
Standardise expense capture and approvals across factories, plants and facilities while retaining local accountability and central visibility.
Expense Management Built for Manufacturing
Control Spend Across Sites, Teams and Systems Without Slowing Operations Down. Stop Receipt Capture Becoming Another Cleanup Queue.
ExpenseOnDemand brings manufacturing activity into one controlled process - giving employees a simple way to manage expenses while giving Finance the visibility, workflows and controls needed to manage spend at scale.
You'll only pay for active users. Nothing more.
Proud to have worked with organisations including
Helping organisations across 96 countries simplify finance operations from growing businesses to global enterprises.
How Our Unified Platform Brings Manufacturing Spend Under Control
ExpenseOnDemand creates one governed flow for spend across people, sites and systems. Finance can see what was submitted, who approved it, where it belongs and whether it has reached the ERP - in real time.
Control spend before money is committed
Capture purchase intent before money is committed, check requests against site, project, cost centre, budget and policy rules, and route urgent exceptions to the right manager or budget owner without slowing legitimate operational activity.
Capture spend wherever work happens
Employees can scan receipts, submit claims, record mileage and capture purchase information while on site, between facilities or away from a desk. Site, department, project, cost centre and business purpose can be collected from the start.
Reconcile cards, claims and invoices continuously
Match receipts to card transactions, route supplier invoices for approval and surface missing information while it is still easy to resolve. Finance starts each close with structured, current data rather than an expanding backlog.
ERP Integration Built for Manufacturing Complexity
Manufacturing expenses rarely map to a single accounting code. ExpenseOnDemand acts as an intelligent expense layer, capturing the configured detail, applying the appropriate controls and preparing approved data for your existing ERP or accounting system.
Secure Detail at the Source
Collect the operational and accounting information required when an expense is submitted. This helps ensure transactions are correctly categorised before they reach Finance, reducing clarification and recoding later.
Work Around Your Existing ERP
Your ERP remains the system of record. ExpenseOnDemand works with the sites, entities, coding structures, approval hierarchies and operational dimensions your business already uses, without requiring you to simplify established processes to accommodate the expense platform.
Reduce Manual Intervention
Approved expenses can reach downstream systems with the required coding and organisational context attached. This means less rekeying, fewer corrections, better data quality and a smoother connection between employee spending and your ERP.
One Platform for Every Site. One Data Thread. One Source of Truth.
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Frictionless Expense Capture for Operational Teams
Production managers, engineers, maintenance staff, warehouse teams and sales employees can capture spend in seconds through the mobile app, receipt scanning, card feeds or voice capture.
Digitise receipts as soon as a purchase is made.
Capture business purpose, site, department, project and cost centre at submission.
Submit, review and approve claims wherever the work happens.
Visibility Across Sites, Departments and Cost Centres
ExpenseOnDemand shows where money is being spent, who is spending it and what operational activity it supports.
Allocate spend to the correct site, department, project, cost centre or employee.
Monitor budgets and emerging overspend while there is still time to act.
Give central Finance one view while retaining clear local accountability.
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Continuous Reconciliation for Cards, Claims and Invoices
Keep corporate card transactions, out-of-pocket claims and supplier invoices moving with one controlled process. Transactions can be imported automatically or through card-agnostic files.
Match card transactions to receipts and approved expenses.
Identify missing receipts, duplicate claims and incomplete information.
Maintain consistent coding across sites, departments, projects and cost centres.
Configurable Controls That Reflect Your Organisation
Put rules inside the workflow, so each expense follows a consistent route.
Require receipts and supporting information based on category, value and policy.
Apply spending limits, policy checks and coding requirements at submission.
Route approvals by employee, role, site, department, project or cost centre.
AP Automation for Operational Purchasing
Connect invoice capture, purchase orders, budgets, approvals and accounting handoff in one controlled workflow.
Use OCR and intelligent extraction to capture supplier and invoice information.
Code invoices to the correct company, general ledger account, site, cost centre and project.
Match invoice, purchase order and receipt data, with exceptions raised when something does not align.
Travel and Mileage Between Sites
Bring mileage, travel requests and related expenses into the same controlled process.
Capture business mileage with GPS-based route and distance tracking.
Apply organisation-defined mileage rates and reimbursement rules.
Allocate travel and vehicle costs to the correct site, project, department or company.
View travel spend alongside cards, invoices and employee claims.
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Audit-Ready by Design
Combine a structured transaction history with ISO 27001-certified information security, PCI-compliant data handling, encryption and secure cloud storage.
Secure cloud storage for receipts, invoices and supporting evidence.
Time-stamped submission, approval and change history, supported by regular security audits.
Role-based permissions and clear separation of responsibility.
Searchable reporting and complete approval histories for internal audit, external audit and management review.
Pre-Purchase Control Before Money Is Committed
Capture spend intent early, giving budget owners context and control before a commitment is made.
Capture the purpose, value, site, supplier and coding before purchase.
Check requests against budgets, policy and delegated authority.
Create a visible record of approved and rejected requests.
Keep Urgent Maintenance Spend Moving
Maintenance teams, engineers and site managers can move legitimate urgent purchases through a clear, controlled route.
Capture urgent parts, tools, repairs and essential supplies.
Route exceptions to the right site manager or budget owner.
Retain the receipt, business purpose, coding and approval history.
Allocate Spend to Work Orders, Assets and Jobs
Organisation-defined fields capture the work order, job, project or asset reference alongside expenses.
Collect operational references at the point of submission.
Reduce recoding and clarification later in the process.
Report spending by site, project, job or configured asset reference.
Keep Existing Cards and Providers
ExpenseOnDemand is card-agnostic, so your business can improve expense control without replacing the cards people already use.
Import transactions through supported feeds or card files.
Match card transactions to receipts and approved spend.
Apply one policy and approval process across different providers.
Active-User Pricing for Distributed Workforces
ExpenseOnDemand charges by active use, helping avoid the cost of paying for every employee who might need the platform.
Pay for employees actively using the platform.
Support occasional claimants without maintaining costly inactive seats.
Scale across new sites, teams and seasonal workforce changes.
Trusted by
+15000 Companies
Check out what our
customers are saying.
Global finance leaders turn to ExpenseOnDemand for revolutionary employee expense management, streamlining reconciliation, and total expense transparency. See what our customers love.
From the onboarding to testing, the process was very seamless. This made our negotiation and closing the deal very easy and straight forward. - Finance Manager
Finance Manager
Real Estate
5.0
With ExpenseOnDemand, we have effortlessly automated expense reporting and this gives us real-time expense visibility. The platform has also helped us reduce fraud and human errors, and also speed up expense reimbursement.
Engineer
Telecommunications
5.0
Platform is easy to use and requires minimal maintenance. The team at EOD always kept and open communication despite the timezone difference.
IT Manager
Healthcare and Biotech
5.0
Very straightforward system to implement, in our instance supporting 120 users. Super easy to use and the AI scanning function of receipts is simply awesome!
Head of Operations
<50M USD
5.0
From the onboarding to testing, the process was very seamless. This made our negotiation and closing the deal very easy and straight forward. - Finance Manager
Finance Manager
Real Estate
5.0
With ExpenseOnDemand, we have effortlessly automated expense reporting and this gives us real-time expense visibility. The platform has also helped us reduce fraud and human errors, and also speed up expense reimbursement.
Engineer
Telecommunications
5.0
Platform is easy to use and requires minimal maintenance. The team at EOD always kept and open communication despite the timezone difference.
IT Manager
Healthcare and Biotech
5.0
Very straightforward system to implement, in our instance supporting 120 users. Super easy to use and the AI scanning function of receipts is simply awesome!
Head of Operations
<50M USD
5.0
Excellent product, small app price with big app functionality.
Director of Finance
Manufacturing
5.0
It has very good reposting features, smart scan and Accounting Integration.
IT Manager
IT Services
5.0
The ExpenseOnDemand platform is seamless and simple to use.
Finance Manager
Finance (non-banking)
5.0
Great, smooth experience from trial through to deployment.
Director
IT Services
5.0
Excellent product, small app price with big app functionality.
Director of Finance
Manufacturing
5.0
It has very good reposting features, smart scan and Accounting Integration.
IT Manager
IT Services
5.0
The ExpenseOnDemand platform is seamless and simple to use.
Finance Manager
Finance (non-banking)
5.0
Great, smooth experience from trial through to deployment.
Director
IT Services
5.0
Very helpful support team, great product, cost effective for any type of organisation as you will only be paying for the futures you are using.
Customer Relationship Manager
Real Estate
5.0
The ExpenseOnDemand platform is seamless and simple to use.
Finance Manager
Finance (non-banking)
5.0
Super fast team member setup / onboarding, loads of control / transparency. Asking a team member to pickup something for the office has never been easier.
Manager of IT Services
IT Services
5.0
ExpenseOnDemand is a great tool for managing our expenses. The onboarding was very quick and simple, the configuration was easy to do, and the team have had no trouble in claiming expenses.
Finance Analyst
Energy and Utilities
5.0
Very helpful support team, great product, cost effective for any type of organisation as you will only be paying for the futures you are using.
Customer Relationship Manager
Real Estate
5.0
The ExpenseOnDemand platform is seamless and simple to use.
Finance Manager
Finance (non-banking)
5.0
Super fast team member setup / onboarding, loads of control / transparency. Asking a team member to pickup something for the office has never been easier.
Manager of IT Services
IT Services
5.0
ExpenseOnDemand is a great tool for managing our expenses. The onboarding was very quick and simple, the configuration was easy to do, and the team have had no trouble in claiming expenses.
Finance Analyst
Energy and Utilities
5.0
ExpenseOnDemand isn't just an expense app for manufacturing businesses.
It's pre-purchase control, employee expenses, card reconciliation, AP automation, travel, mileage, budgets, ERP integrations and live analytics - brought together in one Finance Operations Platform, with card-agnostic flexibility and active-user pricing.
