FINANCE OPERATIONS PLATFORM FOR CANADA

One Platform. Complete control over business spending.

Bring employee expenses, supplier invoices, purchase requests, corporate cards, travel, mileage and budgets together in one intelligent platform, configured around the way your Canadian organization operates. Automate delegated approvals and see spend across every entity, province, project, site and team.

Only pay for active users. Nothing more.

Hero trust strip | ExpenseOnDemand

96 Countries

24/7 Support

Since 2003 20+ years

4.8/5 120+ reviews

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Proud to have worked with organisations including

Helping organisations across 96 countries simplify finance operations from growing businesses to global enterprises.

Why we're different | ExpenseOnDemand

Designed for Canadian Finance Teams.

ExpenseOnDemand replaces fragmented spend management with one intelligent Finance Operations Platform, all while letting you keep the banks, cards, accounting systems and travel providers your organization already uses.

One connected data thread

Every stage of business spending. One source of truth.

Eliminate manual expense processing

Digitise receipts with our intuitive, user-friendly mobile app.

Automate accounts payable

Easily extract key data, manage approvals and surface exceptions.

Control corporate card spend

Keep reconciliation in one governed workflow.

Stop overspend before it happens

Capture purchase intent and check budgets before spending.

Manage travel and kilometres

Bring travel booking, GPS-based capture and related expenses into one process.

Turn spend into insight

Monitor spend by entity, province, project, site, department, cost centre and category.

Support Canadian tax workflows

Collect GST/HST/PST/QST-relevant data and configurable tax codes.

Connect the finance ecosystem

Keep accounts data flowing through integrations and Open APIs.

What changes after you switch | ExpenseOnDemand

The outcome

What changes after you switch.

Modern Canadian finance operations need more than disconnected expense software. They need one governed process from intent to insight.

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Gain complete visibility

Know exactly where company money is being spent across every department, entity and location.

Improve governance and compliance

Automate policies, approvals and controls while reducing financial risk.

Scale with confidence

From fast-growing businesses to global enterprises, ExpenseOnDemand grows alongside your organisation.

Why we're different | ExpenseOnDemand

Imagine finance without the silos.

Every purchase request.

Every expense.

Every supplier invoice.

Every card transaction.

Every kilometre.

Every budget.

Every approval.

Every insight.

Connected in one platform.

Built differently

Configured around Canadian operations

Configure approvals, policies, province, territory and entity structures, permissions and reporting around the way it operates, while connecting the providers and systems you already use.

Provincial and regional control

Configure regional cost centres, department budgets, approval paths and reporting structures.

Travel across distance

Bring interprovincial travel, field and site visits and travel claims into one governed process.

Multi-entity and project control

Apply entity-specific approvals, budgets, accounting structures and reporting while retaining consolidated group visibility.

Built for distributed workforces

Give field, regional and remote teams a simple mobile way to capture receipts, submit claims, and complete approvals.

Card agnostic, with integrated options

Use your existing corporate cards and banking relationships, or utilise integrated Pliant expense cards, or both.

Pricing aligned to activity

ExpenseOnDemand keeps platform cost aligned with the people who actively use it.

Out-of-the-box configurations

Built for organizations where complexity is part of the job.

ExpenseOnDemand supports finance operations that span people, provinces, territories, locations, projects, funding structures and approval levels.

Construction, engineering, energy and utilities

Manage project and site travel, corporate cards, supplier invoices, job costing, budgets and approvals.

Government and public sector

Apply multi-stage approvals, delegated authority, procurement controls, policy enforcement and complete audit histories.

Healthcare and community services

Support department budgets, mobile staff, kilometre claims, purchasing and complex approval chains.

Universities, colleges and research

Track staff expenses, research grants, faculty budgets, student travel, project costs and approvals across departments and entities.

Manufacturing, distribution and logistics

Connect mobile capture, corporate cards, supplier invoices, fleet mileage, travel expenses and cost centre allocation across plants, warehouses and customer sites.

Indigenous organizations, charities and not-for-profits

Support distributed programs, project and grant funding, travel, procurement and locally delegated approvals with central visibility.

Frequently Asked Questions

Got Questions?
Answers for Canadian finance teams.

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What makes ExpenseOnDemand suitable for Canadian businesses?

The platform can be configured around Canadian finance operations, including receipt and invoice requirements, corporate cards, kilometre-based claims, delegated authority, multi-entity and multi-province reporting, and project-based cost allocation. It supports CAD and multi-currency operations for organizations working across Canada and overseas.

How does ExpenseOnDemand support GST, HST, PST and QST on expenses and invoices?

ExpenseOnDemand helps capture configurable tax fields and codes alongside the receipt or supplier invoice. Rules can require the supporting evidence and fields finance needs, reducing manual correction and creating more structured data for reconciliation and tax preparation. Final tax treatment remains the responsibility of the organization and its tax advisers.

Can ExpenseOnDemand manage multiple provinces, territories, entities and projects?

Yes. Approval structures, budgets, accounting codes and reporting views can be applied across companies, provinces, territories, projects and business units. Group finance retains consolidated visibility while local teams follow the controls relevant to them.

Does ExpenseOnDemand support Canadian kilometre claims?

Yes. Employees can record business travel using GPS-based mileage tracking and route and distance data. Organizations can configure kilometre rates, approval rules and cost allocation, then report travel by employee, vehicle, project, site, department or entity.

How does ExpenseOnDemand support corporate cards in Canada?

Organizations can keep their existing corporate card relationships and import supported transaction feeds, or use integrated Pliant expense cards that work in Canada. ExpenseOnDemand matches receipts, highlights missing or duplicate information, enforces policy and routes items for approval and reconciliation. Exact feed coverage for existing providers should be confirmed during discovery.

Can ExpenseOnDemand support travel and remote teams across Canada?

The mobile app lets distributed employees capture receipts, submit claims, record kilometres and complete approvals away from a central office. Travel requests, accommodation, meals and related expenses stay connected to the same governed process.

Which accounting and ERP systems does ExpenseOnDemand integrate with?

ExpenseOnDemand supports leading accounting and ERP environments including Xero, Microsoft Dynamics and Sage, alongside configurable integrations, Open APIs and flexible reporting. The exact connector and scope should be confirmed during discovery for each organization’s systems and configuration.

Can ExpenseOnDemand support audit and information requests?

Each transaction can retain its receipt or invoice, timestamps, coding, business purpose, policy checks and approval history. This gives finance a searchable evidence trail for internal audit, external audit and information requests, subject to the organization’s configuration and record-retention policies.