The platform can be configured around Australian finance processes, including GST-relevant data capture, receipt and tax invoice requirements, FBT-relevant expense categorisation, kilometre-based claims, delegated authority, multi-entity reporting and project-based cost allocation. It supports AUD and multi-currency operations for organisations working across Australia and overseas.

ExpenseOnDemand helps capture GST-inclusive, GST-exclusive and tax-coded information alongside the receipt or supplier invoice. Rules can require the supporting evidence and fields finance needs, reducing manual correction and creating more structured data for reconciliation and BAS preparation. Final GST treatment remains the responsibility of the organisation and its tax advisers.

ExpenseOnDemand can help identify, categorise and report expenditure that may need FBT review, including certain employee benefits, entertainment or private-use costs. This gives finance more consistent records throughout the year, but the platform does not determine FBT liability or replace specialist tax advice.

Yes. Employees can record business travel using GPS-based mileage tracking and route and distance data. Organisations can configure kilometre rates, approval rules and cost allocation, then report travel by employee, vehicle, project, site, department or entity.

Yes. Different approval structures, budgets, accounting codes and reporting views can be applied across companies, locations, projects and business units. Group finance retains consolidated visibility while local teams follow the controls relevant to them.

The mobile app lets distributed employees capture receipts, submit claims, record kilometres and complete approvals away from a central office, giving field and site teams access to the same governed process.

ExpenseOnDemand supports leading accounting and ERP environments including Xero, Microsoft Dynamics and Sage, alongside configurable integrations, Open APIs and flexible reporting. The exact connector and scope should be confirmed during discovery for each organisation’s systems and configuration.

Each transaction can retain its receipt or invoice, timestamps, coding, business purpose, policy checks and approval history. This gives finance a searchable evidence trail for internal audit, external audit and information requests, subject to the organisation’s configuration and record-retention policies.