Benefits

Saves time

Expense On Demand will reduce the time needed to process expense claims by at least 50%. Claims are approved electronically and arrive in Finance fully coded, validated and approved ready to be paid. A payment file is then uploaded electronically to the payment system, so there is no re-keying required.

Reduces expenditure

By controlling what people can claim, total annual expenditure is significantly reduced. Mileage claims are validated automatically, categories of expense can be capped and duplicates are trapped at source. All expenditure is tracked and transparent and savings of 8% to 14% are typical.

Enforces compliance

Statutory tax treatments and internal business rules are applied to each transaction to enforce compliance throughout your organisation. Exception reporting provides the means to track breaches and then instigate corrective action.

Better information

Expense On Demand incorporates an extensive suite of standard reports which may be run at any time. Also provided is an on-board report writer that enables you to create bespoke reports in minutes using any combination of the data fields. All reports may be exported in CSV file format to Excel or any other management system.

Confidence for the CEO

• Strong internal controls
• Increased profitability
• Clear accountability
• Carbon footprint monitoring
• Absolute compliance
• Better information

Savings for the Finance Director

• Reduction in expenditure
• Reduction in headcount
• Strong internal controls
• Statutory compliance
• Cash flow management
• No surprises!

Control for the Financial Controller

• 100% compliance to policy
• Spend limits for approvers and claimants
• Cap spend at claim and item level
• Pre-approve expenditure
• Issue advances
• Enforce payment method (corporate card v cash)

Compliance for the Auditor

• Complete audit trail
• Real time visibility of all expenditure
• Minimise fraud
• Rapid re-charge of expenses
• Detailed reporting

Benefits for the HR Director

• Clear expenses policy
• Reimburse employees quickly
• Improved employee morale
• Less time spent on queries
• Increased productivity

Peace of mind for the IT Manager

• No security issues
• No additional hardware required
• No software upgrades to manage
• No IT budget or project time required

Efficiency for Managers

• Online approval
• All breaches are highlighted
• Less time spent checking
• Spend history reports online
• Real time comparison with other employees

Save time in Finance

• Claims arrive pre-coded
• Automatic tax calculations
• Automated claim checking
• No re-keying required
• Electronic payment files

Easy for Claimants

• Claim from anywhere
• Policy displayed online
• Track progress of claims
• Quick reimbursements
• Available 24 x 7 x 365